On the Books: February 27, 2018

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On the Books provides a recap of the Sycamore Community School District 427 Board of Education meeting that occurred on Tuesday, February 27, 2018. The Agenda and all supporting documents from this meeting and minutes from previous meetings can be viewed through BoardDocs. If you would like to receive a notification for when On the Books is ready for viewing, please sign-up for our District Communications

Superintendent’s Report

5.01 Policy Revisions – Second Reading

The Board of Education reviewed revisions to the Board’s policies and voted to adopt the policy revisions.

Chief Financial Officer’s Report

6.01 Operations and Maintenance Budget

Mrs. Nicole Stuckert reviewed the District’s Operations and Maintenance Budget with the Board of Education. This budget is used to pay for expenses that allow the District to open its doors and run our schools, including keeping our buildings clean. She stated some repair projects that have been included in the budget are repairs to the south exterior wall of the gym at South Prairie Elementary School, the north staff parking lot and sidewalks at North Elementary School, and the option to replace either the auditorium parking lot or the north parking spaces along Spartan Trail at the High School.

6.02 Transportation Budget

Mrs. Nicole Stuckert reviewed the Transportation Budget with the Board of Education. This budget is used for shop supplies, diesel/gasoline, towing, and general operations of the District’s vehicle fleet. She stated this budget has been reduced by 7% in the past few years, but the FY19 budget reflects a slight increase from last year.

6.03 Recap of Resource Allocations Meetings

Mrs. Nicole Stuckert summarized the presentations made by the program managers at the budget meetings last week. She stated the goals for next year include maintaining a balanced budget and strengthening the District’s funds balances to eliminate the need for Tax Anticipation Warrants.

6.04 Resolution authorizing the issuance of not to exceed $7,500,000 Taxable 2017 Tax Anticipation Warrants in anticipation of the collection of taxes levied for the year 2017 by the Board of Education of the District for educational purposes and authorizing the sale of said warrants to the purchaser thereof

Mrs. Nicole Stuckert explained to the Board the District will need to issue Tax Anticipation Warrants (TAWs) again this year due to our cash flow shortfalls. The Board previously discussed borrowing up to $5.0 million at their January 23, 2018 meeting. Mrs. Stuckert explained she would like the authorization to borrow up to $7.5 million in the event the District needs to borrow more the $5.0 million as currently planned.

6.05 Student Fees – First Reading

The Board was presented with the Administration’s recommendation for student fees for the 2018-2019 school year. Mrs. Nicole Stuckert stated the only recommended change from the 2017-2018 school year is to raise the high school art class fee by $5 to $40. Mrs. Stuckert also reviewed with the Board the number of students who are a part of the free and reduced lunch program, as well as the number of families who are on a payment plan.

Board Member, Kris Wrenn, asked if Mrs. Stuckert could research how the number of students over the years has changed on these programs. Board Member Jones also noted that the District’s Kindergarten through fifth-grade fee is one of the lowest on the survey of surrounding school districts.

The Board will take a second reading of the proposed school fees during their Tuesday, March 14 meeting.

6.06 Building Use Fees – First Reading

The Board took a first reading of the District’s Building Use Fees. Mrs. Nicole Stuckert stated Building Use fees were revamped a couple of years ago, and that it’s the Administration’s recommendation to remain the same for the 2018-2019 school year.

The Board will take a second reading of the Building Use Fees during their Tuesday, March 14 meeting.

6.07 Approval of License/Maintenance Agreement Between CUSD #427 and Sycamore Park District for Walkway – Second Reading

The Board voted and approved the license/maintenance agreement with the Sycamore Park District for the walkway that will extend from Brickville Road to Route 23 along the Kishwaukee River on the south property line at Sycamore Middle School.